Frequently Asked Questions
1. What is the Due Date Master Calendar?
The Due Date Master Calendar consolidates all of the due date information from applications used by the Board of Governors and Universities into one place. This allows both Board staff and University staff to view all items and statuses at a glance.
2. What do I need to know about using this application?
All applications with due dates from the Board Applications are included. As applications are added, the due dates will be incorporated into the Master Calendar. In the home page, the Application drop down lists these applications.
Applications such as CAERS, which do not have due dates, are not included even though there are submission requirements.
3. What is the information provided by the Due Date Master Calendar?
o The application that manages the items.
o The title of the item as listed in the application.
o The due date of the item.
o The universities which must submit the item.
o The status of the university submission.
4. What do the statuses mean?
The statuses provide information about the submission process for individual institutions.
These three statuses are used by all applications:
• Not Required – The item is not required by the institution.
• Due – The institution must complete the submittal process for the item listed in the application by the due date provided.
• Overdue – The institution has not completed the submittal process and the due date has passed.
These statuses are used by applications that incorporate Board staff review and acceptance of a submission. These applications include Data Request System, Non-Profit, and SUDS.
• Submitted – The institution has completed the submittal process and the items are ready for Board staff review.
• Accepted – The Board staff has reviewed the submission and determined that it is appropriate. Note: This does not imply formal approval of the contents of the submission.
• Resubmission Required – The Board staff has reviewed the submission and determined that it is incomplete. The institution must re-submit items per the resubmission request.
• Board Reopen – The Board staff has asked for additional items outside of the original request or the institution has asked to submit additional items. This status is available after either submission or acceptance.
• No Longer Required – The institution did not complete the submission in a timely manner, and the need for the submission has passed. This is typically used for short turn-around items.
The Program Review application does not require Board staff review. The following status is used to indicate the submission has been completed.
• Completed – The review summary has been reviewed and approved by the Provost.
5. Is everything that the university is requested to submit to the Board staff listed?
No. Only items requested through an application are included. Email requests, phone call requests for information, and other types of requests are not captured in the Master Calendar.
6. How far into the future are items listed?
The Due Date Master Calendar pulls from the underlying applications. Dates are included as far into the future as they are available in the underlying application.
7. As applications are added will they be incorporated into the Due Date Master Calendar?
Yes, any applications that have a submission with a due date will be incorporated into the Due Date Master Calendar.
8. Can I submit documents through the Due Date Master Calendar?
No, the application is for viewing only.
9. Who can view the Due Date Master Calendar?
The Due Date Master Calendar is available for the public.
10. Can I print out a list of items due for just my institution?
o Select the Report tab.
o Under the Reports drop-down in the box on the upper left, select your university.
o Click the Actions button in the box on the upper left, and select Download.
o Select either csv or HTML for the format.
11. What other reports are available?
o Primary Report – This is the default report. All items and all universities with statuses are displayed for the coming eight months.
o All items Due next 8 months – Displays just items that are due in the next 8 months.
o All Reports – Displays all items, all universities and statuses that are in the system.
o University Reports – All items and statuses for each university.
12. An item on the calendar has incorrect information. How can I correct it?
Contact your Data Administrator. Your Data Administrator will contact the appropriate person that manages the application with the incorrect data. You can also send an email to email@example.com.
13. Please explain the main Due Date Master Calendar Page.
o There are three components to the main Due Date Master Calendar page.
o Upcoming section on the left side. This identifies all items due in the next six months, based on the filters above the calendar, if they are available in the underlying system.
o The middle section is a calendar. The calendar can be displayed as a month, or week. The calendar shows all items available based on the two filters at the top.
o There are two filters that are used by the Upcoming and Main Calendar sections.
University: Only items that are applicable to the selected University will be displayed. Additionally, the status for that item at the University will be displayed. If All Universities is selected, then the statuses will not be displayed.
Application: Only items that are applicable to the selected application will be displayed.
o The Notes section on the far right will be used by Board staff to include upcoming time sensitive information about the application systems. Notices when the system is going down, or applications will be temporarily taken off line will be displayed in this section.